Youth Positions
Job Reviews (Back to top)
In order for the troop to run smoothly, it is important that a Scout take
their positions of responsibility seriously. In the higher ranks a Scout is
mainly judged by how they contributed to the leadership of the troop and handled
their jobs. Scouts should expect to be asked questions about their jobs during their
board of reviews.
The job review is performed by the Assistant Patrol Leader and a member of
the Troop Committee.
The job review has the following purposes:
- To check if the Scout understands the tasks that they are expected to
perform.
- To review the tasks that the Scout has performed.
- To give the Scout an opportunity to suggest improvements to the job.
Ideally a job review should be performed after a Scout has held their job
for 1 month and again at 4 months. The review at 1 month will
concentrate on making sure that the Scout understands the tasks that the job
requires.
The review at 4 months is to check that the job is being performed properly.
Since most jobs last for 6 months, the review is performed at 4 months so that
the Scout has a chance to correct any problems before their next board of review.
Senior Patrol Leader
(SPL) (Back to top)
The senior patrol leader assumes the most leadership responsibility of any
Scout in the troop. Elected by all troop members, the senior patrol leader does
not belong to a patrol, but rather provides leadership to everyone in the troop.
The senior patrol leader can appoint one or more assistant senior patrol leaders
to take on some of the obligations of troop leadership. The senior patrol leader
is the troop member with whom the Scoutmaster works most directly.
- Must be approved by the Scoutmaster.
- Must have attended Youth Leader Training before election.
- Utilizes
skills learned at YLT.
- Is usually one of the oldest Scouts in the troop.
- A new SPL is nominated and elected twice a year.
- Obtain a copy of the Senior Patrol Leader Handbook (No. 32501A) from
the troop library and read it.
- Preside at all troop meetings, events, activities, and the
annual program planning conference.
- Leads the Patrol Leader Conference once a month (PLC).
- Appoints other boy leaders assigning specific responsibilities
as needed.
- Assists Scoutmaster in training junior leaders.
- Delegates tasks to the ASPL's. Makes sure an ASPL attends any meeting/function
he will not be able to attend.
- Oversees the planning efforts of Scouts for all troop outings whether
he attends the outing or not.
- Works with the Scoutmaster and Troop Guides to ensure that
all Scouts receive the help they need for advancement.
- Reports to the Scoutmaster.
Check here for additional
resources
Assistant Senior
Patrol Leader (ASPL) (Back
to top)
The Assistant Senior Patrol Leader is the second highest-ranking junior leader
in the Troop. He is appointed by the Senior Patrol Leader with the approval
of the Scoutmaster. The ASPL acts as the SPL in the absence of the SPL or when
called upon. He also provides leadership to other junior leaders in the Troop.
- Helps with leading meetings and activities as called upon
by the SPL.
- Gives training and direction to the positions of responsibility.
- Obtain a copy of Troop Leadership Training (No. 34306A) from the troop
library and use it train the positions of responsibility.
- Helps perform job reviews.
- Serves as a member of the Patrol Leader Conference.
Patrol Leader (Back to top)
Each patrol in a troop elects a patrol leader. The patrol leader takes a
leading role in planning and conducting patrol meetings and activities, and
represents the patrol at meetings of the patrol leader's council. Each patrol
leader can appoint an assistant patrol leader to serve with him.
Specific responsibilities:
- Reports to the Senior Patrol Leader.
- Carries out assignments given by the SPL.
- Help the scribe take attendance. In particular, report to the scribe
which patrol members have an excused absence.
- Obtain a copy of the Patrol Leader Handbook (No. 32502A) from the troop
library and read it.
- Mark patrol gear.
- Keep patrol gear in the patrol's locker in the shed.
- Maintain an inventory of the patrol's locker. Click
here for the inventory form.
- Check out gear with the Quartermaster when the patrol goes camping.
See Patrol
Leader Trailing Packing List.
- Assign gear to patrol members to be cleaned when returning from an outing.
- Make sure gear is returned to the patrol's locker in the shed the week
following an outing.
- Check gear in with the Quartermaster when it is returned.
- Sign off rank requirements for patrol members of lesser rank.
- Do at least one patrol service project in a 6 month period.
- Plan and lead patrol meetings and activities.
- Help prepare a menu before a troop outing. See Menu
Planner and Shopping
List
- Prepare a Duty Roster for each camping trip.
- When you get to camp help get your patrol setup. See Camp
Setup Checklist.
- Keep patrol members informed. If you are asked to communicate a message
via a phone chain do it promptly and completely.
- Assign each patrol member a job and help them succeed.
- Represent the patrol at all Patrol Leaders Council meetings and at the
annual program planning conference.
- Prepares the patrol to take part in all troop activities.
- Develops patrol spirit.
Click here for additional
resources.
Assistant Patrol Leader (Back to top)
Fills in for the Patrol Leader in his absence.
New Scout Patrol Leader (Back to top)
The Patrol Leader is the leader of the new Scout patrol and works with new
Scouts. He helps them feel comfortable and earn their First Class rank in their
first year. He represents this patrol on the Patrol Leader's Council.
The first year as a Boy Scout is a critical time with new places, new people,
new rules, and new activities. The New Scout Patrol Leader is a friend to the
new Scouts and makes the first year fun and successful. This is an important
position. The New Scout Patrol Leader may easily be the most important job in
the troop. He has the closest contact with the patrol members and is in the
perfect position to help and guide them.
- Reports to the Assistant Senior Patrol Leader for New Scouts.
- Appointed by Senior Patrol Leader.
- Introduces new Scouts to troop operations.
- Shields new Scouts from harassment by older Scouts.
- Coaches the assistant patrol leader of the new Scout patrol on his duties.
- Attends Patrol Leader's Council meetings.
- Councils individual Scouts on Scouting challenges.
- Plans and steers patrol meetings and keeps patrol members informed.
Click here for additional
resources.
Troop Guide (Back to top)
The first year as a Boy Scout is a critical time with new places,
new people, new rules, and new activities. The Troop Guide is a friend to the
new Scouts and makes the first year fun and successful. The
Troop Guide introduces new Scouts to troop operations and helps them feel comfortable
in the troop.
- Reports to the Assistant Scoutmaster responsible for new scouts.
- Coaches the patrol leader of the new Scout patrol on his duties.
- Help new Scouts earn advancement requirements through First Class.
- Councils individual Scouts on Scouting challenges.
- Advises the patrol leader on his duties and responsibilities at
Patrol Leaders Council.
- Attends the Patrol Leaders Council with the New Scout Patrol Leader.
- Prevents harassment of new Scouts by older Scouts.
- Helps Assistant Scoutmaster train new Scouts by older Scouts.
- Guide new Scouts through early troop experiences to help them become
comfortable in the troop and the outdoors.
- Teach basic Scout skills and how advancement works.
Den Chief (Back to top)
The Den Chief works with the Cub Scouts, Webelos Scouts, and den leaders
in the Cub Scout pack. The Den Chief provides a knowledge of games and Scout
skills that many den Leaders lack. The Den Chief is also a recruiter for the
troop. This function is important because no troop can thrive without new members
and most new members will come from Cub Scouting.
- Reports to the Den Leader in the pack and the Assistant Scoutmaster
for the New Scouts in the troop.
- Serves as the activities assistant at den meetings.
- Meet regularly with the Den Leader to review the den and pack meeting
plans.
- If serving as a Webelos Den Chief, prepare boys to join Boy Scouting.
- Project a positive image of Boy Scouting.
- Know the purposes of Cub Scouting.
- Encourage Cub Scouts to join a Boy Scout troop upon graduation.
- Help out at weekly den meetings and monthly pack meetings.
- Encourage the Cub Scouts to attend some troop meetings.
- Be a friend of the boys in the den.
- Must be First Class or higher.
- Must attend Troop Leader Training.
- Should attend the council den chief training. Check
here for dates.
- Set a good example.
- Attempt to earn the Den
Chief Service Award. Note: A Scout that earns this award may wear the
red, white and blue Den Chief Service Award cord as long as he is a Scout.
Quartermaster (Back to top)
The Troop Quartermaster keeps track of troop equipment and sees that it is
in good working order.
- Reports to the ASPL.
- Keep an inventory
of the troop gear in the shed, other than patrol lockers. Click
here to get the inventory form.
- Help the Patrol Leaders manage their gear. All of the rest of the gear
in the shed is patrol gear and is managed by the Patrol Leaders.
- Make sure that each patrol locker has an inventory posted on it.
Click
here for an inventory form.
- Be ready to report to the ASPL the status of patrol lockers.
- Also see Lost/Broken gear below.
- Plan troop gear for trips.
- Talk to the Trip Captain, Patrol Leaders, and the Assistant Patrol
Leader to do this.
- Always bring the American and Troop flags and appropriate stand.
- Check propane tanks and the trailer, with the help of the Trip Captain.
- Check that needed gear is not lost or broken.
- Oversee packing of the trailer. See Quarter
Master Trailer Packing List
- Pack the troop gear. Keep a list of what is packed.
- Help Patrol Leaders pack patrol gear. Make sure the Patrol Leaders
note what gear they are taking on their inventory sheets.
- Keep a list of troop gear that is "borrowed" by patrols,
such as Dutch ovens.
- Be responsible for troop gear at camp. See that it is set up and used
properly.
- Oversee unloading of the trailer when returning from camp.
- Put troop gear away and check it off the list.
- Assign troop gear to be cleaned, as needed. There should be only
a small amount of troop gear sent home.
- Patrol Leaders will assign patrol gear and borrowed troop gear.
- Follow up on gear returns.
- Make sure troop gear is returned promptly.
- Be ready to report to the ASPL the status of patrol lockers.
- Keep track of broken or lost gear.
- Keep a list of broken and lost gear.
- Keep broken gear in a special locker or area. (Note: Patrol Leaders
report broken or lost gear to Quartermasters.)
- Be ready to report broken and lost gear to the ASPL.
- Work with the ASPL and the committee to repair or replace gear.
- Keep track of gear that we "lend" out to the Cubs and others.
- Keep a list of what is lent out.
- Be prepared to report to the ASPL what gear is outstanding.
- Gets the US and troop flags for meetings and ceremonies and puts them
away afterwards.
Check here for additional
resources
Troop OA Representative (Back to top)
An Order of the Arrow Troop Representative is a youth liaison serving between
the local OA lodge or chapter and his troop. In his troop, he serves as a communication
programmatic link to the Arrowman and adult leaders and Scouts who are not presently
members of the Order. He does this in a fashion that strengthens the mission
of the lodge and purpose of the Order. By setting a good example, he enhances
the image of the Order as a service arm to his troop.
- Under 18 years of age.
- Appointed by Senior Patrol Leader with Scoutmaster approval.
- Must be an Order of the Arrow member in good standing.
- Must attend the monthly Order of the Arrow Executive meetings at the
Chester County Council headquarters. Usually on the first Sunday of each
month. Click
here to access the Chester County Council calendar.
- Reports to the Assistant Senior Patrol Leader.
- Serves as a communication link between the lodge or chapter and the troop.
- Encourages year round and resident camping in the troop.
- Encourages older Scout participation in high adventure programs.
- Assist with leadership skills training in the troop.
- Encourages Arrowmen to assume leadership positions in the troop.
- Encourages Arrowmen in the troop to be active participants in the lodge
and/or chapter activities and to seal their membership in the Order by becoming
Brotherhood members.
- Sets a good example.
Official web site of the
Order of the Arrow.
Octoraro
Lodge 22 web site.
Job
description at Octoraro Lodge 22 web site
Troop Historian
(Back to top)
- Keep a journal of Troop events for historical purposes. Include reports
of each outing or activity and document with photographs and maps when possible.
This journal should be made available at each Court of Honor so that Troop
members may review it. Such a journal may be used by Scouts in the future
years to look back and know what kinds of things the Troop was doing. It
can be used in recruiting new scouts.
- Maintain a Troop slide show for use at Court of Honors and recruiting
events.
- Gather as much history of the Troop as possible, in whatever form is
available. Talk to former members of the Troop and record conversations
on tape or paper. Collect pictures and other artifacts when available.
- Take care of Troop trophies, ribbons and all other awards.
Troop Librarian
(Back to top)
- Keep an archive on places to go and trips the Troop has made. A short
write up of each trip indicating numbers to call for reservations, facilities,
positive-negative things, etc. Also, collect and catalog articles on potential
places the Troop could go on outings. Provide this information to people
planning future trips as requested.
- Keep a library of merit badge pamphlets and other Troop materials available
for check out and used by Troop members and leaders. Keep track of who has
what and be responsible for getting materials returned. Keep an inventory
of all library materials.
- Keep an archive on all fund-raising activities similar to the outings
archive.
- Keep an archive on all Troop special events - including Court of Honor,
etc. - with information on equipment needs, facilities, and ceremony scripts.
Troop Scribe
(Back to top)
- Collect attendance/inspection sheets at each meeting. If not present
at a meeting or outing, prearrange for another scout to gather information
for recording later. Provide reports to the Patrol Leaders Council on patrol
attendance and inspections each month.
- Write letters on behalf of the Troop, Thank You letters to all who assist
the Troop in anyway, invitations to special guest to Troop events, and to
WEBELOS who visit the Troop. Letters should be brought to Troop meetings
whenever possible to be approved before mailing and so that the Troop is
aware of what correspondence is being mailed out in its name. A file should
be maintained of all such correspondence by the Scribe.
- Act as recording secretary for the Patrol Leaders Council meetings,
in particular, noting action items and who is responsible for the action.
Based on discussions, prepare the final Troop meeting plans and distribute
to Patrol Leaders.
- Keep the camping log up to date and monitor participation by patrols
so that the Troop qualifies for the National Camping Award.
Troop Instructor
(Back to top)
- Carry out a specific teaching assignment assigned by the Senior Patrol
Leader each month.
A teaching session should last 20 to 30 minutes and should impart or review a
basic scout skill that will be used in the up-coming Troop outing.
- Do necessary research to master the assigned skill.
- Work with Assistant Scoutmaster coach to master the assigned skill and to prepare a
teaching plan.
- Submit to Senior Patrol Leader a written teaching plan in advance of each assignment. The
plan must show *what* will be taught and *how* it will be taught. The plan
should about two paragraphs in length. Senior Patrol Leader should check that the plan uses the
EDGE method, including hands-on demonstrations, an activity, and/or a game. SPL
should reject a teaching plan that is inadequate.
- Teach the assigned skill at a troop meeting in a 20 to 30 minute period.
During that time, maintain control of the troop.
Junior Assistant Scoutmaster
(Back to top)
The Junior Assistant Scoutmaster (JASM) serves in the capacity of an
Assistant Scoutmaster except where legal age and maturity are required.
- Must be at least 16 years old and not yet 18.
- Appointed by the Scoutmaster.
- Must attend Junior Leader Training (JLT).
- The responsibilities of a JASM are determined by the Scoutmaster but
might include:
- New Scout patrol advisors.
- Instructor of an advanced skill such as backpacking or rock climbing.
- Special advisor for the PLC.
- Liason to Cub Scout packs.
Adult Positions
Program Positions
Scoutmaster
(Back to top)
The Scoutmaster is the adult leader responsible for the image and
program of the troop. The Scoutmaster and his assistant Scoutmasters work directly
with the Scouts. The importance of the Scoutmaster's job is reflected in the
fact that the quality of his guidance will affect every youth and adult involved
in the troop.
The Scoutmaster can be male of female, but must be at least 21 years old.
The Scoutmaster is appointed by the head of the chartered organization.
The Scoutmaster's duties include:
- General
- Train and guide boy leaders.
- Work with other responsible adults to bring Scouting to boys.
- Use the methods of Scouting to achieve the aims of Scouting.
- Meetings
- Meet regularly with the patrol leaders council (PLC) for training
and coordination in planning troop activities.
- Attend all troop meetings, or when necessary, arrange for a qualified
adult substitute.
- Attend troop committee meetings.
- Conduct periodic parents sessions to share the program and encourage
parent participation and cooperation.
- Take part in annual membership inventory and uniform inspection,
charter review meeting and charter presentation.
- Guidance
- Conduct Scoutmaster conferences for all rank advancements.
- Provide a systematic recruiting plan for new members and see that
they are promptly registered.
- Delegate responsibility to other adults and groups (assistants,
troop committee) so that they have a real part in troop operations.
- Supervise troop election for the Order of the Arrow.
- Activities
- Make it possible for each Scout to experience at least 10 days and
nights of camping each year.
- Participate in council and district events.
- Build a strong program by using proven methods presented in Scouting
literature.
- Conduct all activities under qualified leadership, safe conditions,
and the policies of the chartered organization and the Boy Scouts of
America.
- Required Training
Assistant Scoutmaster
(Back to top)
To fulfill his obligation to the troop, the Scoutmaster, with the assistance
of the troop committee, recruits assistant Scoutmasters to help operate the
troop. Each assistant Scoutmaster is assigned specific program duties and reports
to the Scoutmaster. They also provide the required two-deep leadership standards
set by the Boy Scouts of America (there must be at least two adults present
at any Boy Scout activity). An assistant Scoutmaster my be 18 years old, but
at least one in each troop should be 21 or older, so he or she can serve in
the Scoutmaster's absence.
Some of the responsibilities of assistant Scoutmasters include:
- New Scouts
- Maintaining the Troop Database
- Advancement
- Adult Quartermaster
- Venture Patrols
Required Training:
Trip Captain
(Back to top)
While in camp the Senior Patrol Leader or the person he designates is in
charge of the Scouts. The Trip Captain and other adults are there to observe,
supervise and ensure that the camp is safe at all times.
- Purchases and cooks the food for the Adult leaders going on the activity.
- Plans logistics of transporting Scouts and gear to activity. (Camping
Coordinator will help with this)
- Provides directions for people that are driving. (Camping Coordinator
will help with this)
- Keeps possession of the Scout medical forms.
- Ensures that there are adequate Youth and Adult leaders to supervise
event.
- Ensures that youth protection guidelines are followed at all times.
(See the Youth Protection section of the Troop
2 Policy Handbook for details.)
- Via the youth leadership they:
- Ensure that the buddy system is followed at all times.
- The conditions at the event are safe at all times.
- Make sure that role calls are taken and all Scouts are accounted
for.
Click here
for additional resources.
Troop Committee Positions
.Troop Committee Chair (Back
to top)
Organizes the committee to ensure all functions are delegated, coordinated
and completed for a quality program.
- Organize the committee
- Convenes and presides over a monthly Troop Committee Meeting.
- Prepare a Committee Meeting Agenda.
- Approve meeting minutes for as needed distribution.
- Recruit new members; approve adult applications.
- Support Scoutmaster
- Address issues/recommendations raised by Scoutmaster.
- Assist Scoutmaster in recruiting/placing parents into ASM or Committee
positions.
- Ensure adherence to documented policies.
- Support Scoutmaster with "problem" and special needs Scouts.
- Work closely with Charter Organization Rep.
- Ensure the scheduling of facilities at the Charter Org. for Troop
Meetings and special functions.
- Support the Charter Rep in the implementation of Charter Org. mandated
policies (i.e. Safe Environment Policy).
- Meet with head of Charter Organization at least once per year, with
the Charter Rep. to inform Charter Org. Head of Troop progress.
- Interface with Chester County Council
- Ensure Troop participation at Roundtable sessions.
- Prepare and submit the Troop Charter in a timely manner.
- Represent the Committee to Parents of Scouts
- Present the Committee updates to parents at Quarterly Court of Honor
- Represent committee at Eagle Court of Honor if asked
- Communicate needed information to parents.
- Set the example
- Attend Troop meetings
- Attend at least one Troop outing
- Participate in Troop and Eagle/Life Service Projects
- Recommended Training
Total estimated hours per year: 120
Advancement Chair (Back
to top)
Oversees and ensure scout advancement.
- Coordinate and conduct BOR's (6 hours per quarter)
- Solicit committee members participation in boards of review and
arrange date/time with Scouts and the committee members
- Print BOR paperwork for each Scout from Troopmaster and provide
to the BOR team
- Submit signed BOR paperwork to Troop database manager
- Monitor advancement status and report advancements to council (8 hours
per quarter)
- Provide individual scout advancement status to the ASM's overseeing
rank advancement and request ASM's to assist scouts in developing plan
to complete rank requirements
- Coordinate with Troop database manager to ensure Troopmaster is
kept current
- Prepare advancement report from Troopmaster database for council
and obtain signatures
- Purchase and prepare badges for quarterly Court of Honor
- Oversee delivery of Court of Honor event (2 hours per quarter)
- Solicit scouts to be the MC and presenters
- Mentor scout who prepares the Court of Honor program and approve program before
copies are made
- Hold practice session with MC and presenters
- Prepare advancement status for committee and attend committee meetings
(2 hours per month)
- Report on scouts not advancing and action being taken
- Conduct annual or bi-annual Life to Eagle seminars for scouts in coordination
with ASM overseeing rank advancement (2 hours per year)
- Track deposits to a Scouts account and inform them of their balances
on a semi-annual basis. Any expenditure from their account needs to
be approved by the Scoutmaster.
- Eagle Scout Court of Honor Tasks.
- Recommended Training
Total estimated hours per year: 90
Camping Coordinator (Back
to top)
Administers and arranges for outdoor trips.
- Secure permission for campsites (9-12 hours per year)
- Meet with Scouts and adult leaders at long range planning PLC in
order to get the troop input for trips desired, available dates and
any special accommodations and/or reservations, which will need to be
made. The long range planning PLC usually convenes twice per year in
late Fall and Spring to brainstorm on the upcoming year's program.
- Identify Boy Scout Camps, state parks, county parks and private
campgrounds (in that preferred order) that would be in close proximity
to the activity the troop would like to pursue. Contact the sites and
make the reservations 3 to 4 months in advance.
- Secure pricing and make necessary arrangements for any activity
that is associated with a camping trip, i.e. skiing, canoeing, orienteering,
rock climbing, etc.
- Transportation coordination (2-3 hours per year)
- Maintain a list of all driver's car information, insurance information
and seating capacity in Troop Master. This information should be included in the filing
of the Tour Permit with council.
- Coordinate with the Trip Captain to make sure that driving directions
to both the campsite and activity site a printed.
- Secure tour permits (1-2 hours per trip, plus attending troop meetings)
- Secure the permission of council for trips. the Tour Permit needs to
be filed with council and approved prior to taking the trip. Approved Tour
Permit must accompany the troop for any trip.
- Create a permission slip for the Scouts to fill out a least 5 weeks
prior to a trip. Permission slip describes the trip and details costs
for the trip, including food and activity, any special equipment needed
and an emergency contact phone number.
- Collect permission slips and monies at Thursday meetings.
- Disburse food money to patrols 2 weeks before the trip.
- Create a roster of Scouts and adults for a trip.
- Make sure any special requirements or activities are coordinated.
- Prepare a trip package, which includes approved Tour Permit, trip
roster and driving directions, signed permission slips and any checks
needed for final payment. This should be distributed to the trip captain
the Thursday meeting before the trip.
- Turn in post trip roster to ASM in charge of the troop database
or those attending, how many nights and whether tent or lodge camping.
- Provide a monthly outdoor report (5-6 hours per year, plus committee
meetings)
- Update the committee at regular monthly committee meetings on the
status of recent trips as well as upcoming trips. The report should
include numbers of Scouts and adults attending, any issues or problems
and final tally of costs.
- Prepare an annual outdoor budget for the troop. Costs should consider
camping fees, troop subsidy for any special trips and equipment/transportation
rental if applicable.
- Promote national camping award
- Coordinate summer camp packet
- Attend summer camp planning meetings.
- Prepare and distribute packet of information Scouts/parents.
- For each camping trip
- Announce trip at troop meetings and distribute permission slips.
- Collect money and permission slips.
- Enter activity attendance information into Troop Master.
- Give food money to SPL for distribution to patrol leaders
- Provide a roster to SPL and Trip Captain.
- Provide directions to Trip Captain.
- Provide Tour Permit to Trip Captain.
- Make sure that properly trained adults are on the trip. (For
requirements click here.)
- After the trip give the collected money to the treasurer.
- Recommended Training
Estimated hours per year: 120
Treasurer (Back
to top)
- Participate in annual budget preparation (8 hours per year)
- After the long-term troop planning meeting, estimates the funds
required to support the planned activities and ensure that there are
sufficient fundraiser's to fund them. Estimated costs and income are
determined from records of past experiences.
- Attends activity planning sessions so that they have a good understanding
of the scope of the anticipated event.
- Maintain financial records (3 hours per month)
- Utilizes Troop Ledge software to track all expenses and income.
- Reconciles the balances in Troop Ledger with the corresponding bank
statements.
- Report financial position to committee (3 hours per month)
- On a monthly basis supply troop committee with a detailed accounting
of the previous months transactions and the current account balances.
- Compare current balances with future activities to ensure that they
are adequately funded.
- Monitor expenditures (1 hour per month)
- Evaluate expenses for troop activities.
- Make recommendations to the committee for reducing expenses.
- Supervise individual Scout accounts (4 hours per year)
- Track deposits to a Scouts account and inform them of their balances
on a semi-annual basis. Any expenditure from their account needs to
be approved by the Scoutmaster.
- Account for troop assets (4 hours per year)
- Participate in annual inventory of the troop's equipment and compute
equipment replacement cost.
- Update Troop Ledger for modified equipment values.
- Be available to receive or disburse monies (4 hours per month)
- Attend as many troop meetings as possible, especially on the nights
that camp fees are due to be collected.
- Recommended Training
Estimated hours per year: 147
Registrar (Back
to top)
- Coordinates annual troop charter submission with committee chair, chartered
organization rep and Scoutmaster.
- Acts as liaison for new scout parents, which includes: providing welcome
packets, providing a troop orientation, distributing and collecting leader
application forms, obtaining committee chair and charter organization rep.
signatures and submitting to council, collecting and maintaining troop resource
surveys from parents.
- Coordinate publication of troop policy manual.
- Monitors training and adherence to youth protection policy.
- Maintain troop medical records
- Keep active track of Scout/leader medical forms - track down parents,
collect updated forms, make appropriate copies, update book and spreadsheet,
archive expired medical forms.
- Hand off medical binder to Trip Captain for each outing.
- Recommended Training
Training Coordinator
(Back to top)
- Ensures troop leaders and committee members have opportunities for training.
- Maintain an inventory of up-to-date training materials, videotapes,
and other training resources.
- Work with the district training team in scheduling Fast Start training
for all new leaders.
- Be responsible for BSA Youth Protection training within the troop.
- Encourage periodic youth leader training within the troop and at the
council and national levels.
- Report to the troop committee at each meeting.
- Assist in orientation of new parents.
- Be watchful that the troop is taking all steps to ensure the boys' safety.
- Recommended Training
Chartered Organization Representative
(Back to top)
Serves as liaison between the chartered organization and the troop. The
chartered organization representative must be a member of the chartered organization.
- Acts as primary liaison between the chartered organization and the troop
- Obtains and schedules meeting space for troop meetings, events and
committee meetings.
- Keeps the head of the chartered organization informed of troop
activities.
- Invites the chartered organization head to troop events.
- Secures a troop committee chairperson and maintains a close liaison
with the chairperson.
- Recruits new adult leaders and approves adult applications.
- Assist in annual troop re-chartering.
- Is an active and involved member of the district committee
Eagle Coordinator
(Back to top)
Helps Eagle Scouts and parents arrange the Eagle Court of Honor.
Responsibilities:
- Maintain a list of civic, religious and business
leaders, including names and current mailing addresses.
- When a boy
makes Eagle, send an announcement letter to each person on the list of
leaders. The letter should include an abstract of the scout's career and
project and should invite the addressee to send a commendation to Troop 2.
The Scoutmaster must sign each letter.
- Make up a binder with all of
the commendations received for leaders. Bring this binder to the boy's Eagle
Court of Honor.
- When the boy's Eagle packet is available, enroll the
boy for 5 years in NESA. The NESA application is in the boy's Eagle
packet. Bring the NESA membership card to the Court of Honor.
-
Before a boy's Eagle Court of Honor, buy the Troop 2 Committee Eagle gift,
and the Eagle neckerchief and slide.
- Keep the props that are often
used at an Eagle Court of Honor. Props include candles and placards. Make
these props available to the boy's family to use at his Court of
Honor.
- Be prepared to give a mailing list of past and current Troop
2 members to the family.
- Be prepared to advise the family on how an
Eagle Court of Honor is done, including invitations, programs, decorations,
and ceremony scripts.
Notes
- The boy's family is responsible
for putting on his Court of Honor, including invitations, scheduling a
meeting room, decorating, arranging for speakers, etc. Families normally use
the props kept by the Troop, but not always. The family will normally ask
the Scoutmaster to officiate, but not always.
- The Troop holds and must
deliver the following to the Court of Honor:
- Eagle packet (including
Eagle certificate, Eagle badge and pins)
- Committee gift
- Eagle
neckerchief and slide
- NESA membership card
- Binder containing
commendations
Please refer to the the FAQ section "I
FINALLY reached Eagle, now what do I do?"
for more information
Advancement Record
Keeper (Back to top)
When a scout completes a rank requirement or merit badge they ask the Advancement
Record Keeper to enter the information into the troop database.
The troop
uses the software program TroopMaster
to maintain it's records. The TroopMaster database is stored on the Internet
so that other Troop 2 leaders can access the records. The database is encrypted
to ensure privacy.
- The record keeper must attend the majority of the troop meetings.
- Normally, the record keeper downloads the database to a laptop computer
and brings it to a troop meeting. After the troop meeting, the updated records
are uploaded to Internet database.
- When a scout asks for a requirment to be entered into the database,
the record keeper should check that the date of completion and the initials
of the person that verified the requirement appear in the Scout's handbook.
- Solicit the records from service projects and record them in the database.
Flower Sale Coordinator
(Back to top)
This position is only active once a year. Although there are many details
in preparing a successful fundraiser, the coordinator is only responsible for
making sure that all of the tasks have been assigned and are being performed.
The first task begins 7 weeks before Easter.
- Delegates items listed in the Flower
Sale Spreadsheet.
- Monitors status of each item.
- Schedules and chairs necessary meetings to discuss responsibilities.
Click
here to access documents related to the flower sale. (Password required)
Troop Parents
(Back to top)
The role of parents within the Troop is to be supportive of the Troop's efforts
and to provide the atmosphere Scouts need to learn and excel. Parents should
try to:
- Read their Scout's handbook and understand the purpose and methods of
Scouting.
- Actively follow their Scout's progress and offer encouragement and a
push when needed.
- Show support to both the individual Scout and the Troop by attending
all Troop Courts of Honor.
- Assist in Troop fund-raisers and other such activities.
- Be aware of the Troop events calendar.
- Consider serving as Merit Badge Counselor in areas in which you have
specialized knowledge or skills.
- Assist in transportation to and from camping and Troop activities.
NO TRAINING REQUIRED!
Document Workflow
(Back to top)
|
Document
|
Person Responsible
|
Tasks
|
|
BSA Application
|
Registrar
|
Enter Scout's information into Troopmaster.
|
|
Send one copy to council.
|
|
Save one copy in the troop records.
|
|
Adult Leader Application
|
Registrar
|
Obtain signature from chartered organization.
|
|
Enter information into Troopmaster.
|
|
Send one copy to council.
|
|
Save one copy in the troop records.
|
|
Personal health and medical record
|
Registrar
|
Enter information into Troopmaster.
|
|
Save one copy in the troop records.
|
|
Merit badge blue cards
|
Merit badge instructor
|
Enter information into Troopmaster.
|
|
Camping trip permission slips and fee
|
Camping Coordinator
|
Enter information into Troopmaster.
|
|
Create roster for trip captain.
|
|
Create tour permit for trip captain.
|
|
Give food money to SPL.
|
|
Give fees to treasurer after the trip.
|
|
Eagle Palm Application
|
Board of review member
|
Make a copy and give to the database adminitrator to enter in
Troopmaster.
The database administrator will then return it to
the advancement chair to keep with the troop records.
|
|
Take the original signed copy to council and they will give you
an Eagl palm pin (no charge).
|
